Reporting to the Head of Corporate Citizenship and the President of the SMBC Global Foundation, the Corporate Citizenship Coordinator will provide support for the firm's social contribution efforts in the Americas Division. In this role, the Coordinator will assist with employee engagement programming including volunteering and employee giving, grants administration, communications and other departmental needs like tracking and reporting.

The anticipated salary range for this role is between $87,000 and $126,000. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

Employee Engagement 

• Assists with volunteer programming, plans events, liaises with internal individuals/groups and external NGO’s, ensures supplies are available
• Assists with the execution of the matching gifts program and any other employee giving efforts 
  • Internal communications 
  • Performs due diligence on charities and matching gifts applications 
  • Maintains intranet including guidelines, FAQ and user guides 
  • Responds to employee inquiries 
  • Troubleshoots matching gifts application, tests functionality and liaises with vendor as needed 
• Completes tracking/data-entry of employee participation in Corporate Citizenship activities and impact reporting  
• Supports special projects as assigned, days of service, blood drives, employee recognition events, etc. 

Grants & Payments Administration 

• Supports payments process 
  • Processes payments via the firm’s accounts payable system and completes payment via wire transfer or other method
  • Updates grants database (organizations, grants, and payment records)
  • Prepares award letters
  • Maintains all related hardcopy and electronic records
  • Runs reports as for tax, budgeting or other purposes
  • Responds to related inquiries on payments status, etc. 

• Manages non-Foundation donations process (donations made by the business): confirms charitable status, reviews and approves requests via payment system, runs reports, maintains intranet site and process, and answers employee inquires 

Communications 

• Assists with production of department communications including intranet, memos, news stories, PowerPoint presentations, print materials, and social media 

• Supports special events, days of service, blood drives, donor and employee recognition 

• Monitors and responds to employee inquires; provides details on Corporate Citizenship programs; sends decline notices for unsolicited grant requests; liaises with program staff as needed 

• Strong written and oral communications skills including ability to field employee inquires 

• Highly developed organizational skills, including ability to muti-task 

• Strong attention to detail and data management skills 

• Flexibility to handle change and interact with a dynamic team in a fast-paced environment 

• Working knowledge of Microsoft Suite is essential (Word, PowerPoint, and Excel), expertise a plus.  Experience in grants and/or volunteer management software and database software (Tableau and/or Power Bi) a plus 

• Prior experience in grants administration, volunteering, giving, fundraising including matching and dollars for doers programs, events management, and/or marketing/branding/communications including social media a plus