SMBC Group

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Administrative Assistant - Strategic Credit Products Department - Bilingual Japanese/English

Administrative Assistant - Strategic Credit Products Department - Bilingual Japanese/English

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Corporate Banking
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This position will provide administrative support to the Asset Finance Department within the Special Credits Department in our Chicago office location. This person will support the General Manager of the department as well as the marketing officers and other members of the team with office support such as booking business travel, managing and processing reimbursements requests, and other general office duties such as filing, faxing, ordering supplies, etc.



  • Arrange and book business travel, client meetings, customer events, book conference rooms etc.
  • Responsible for expense and budget management for the team, submission and management of reimbursement requests, and tracking and payment of expenses
  • Provide administrative support to the General Manager of the department
  • Draft letters and memos for senior officers and copy and bind presentations for internal and external meetings
  • Maintain contact lists for marketing officers and keep meeting calendars up to date
  • Regularly update certain business applications and databases
  • Handle maintenance requests and manage and purchase office supplies
    Deliver, copy, scan and file documents, faxes, letters, newspapers and packages
  • Ad hoc administrative projects and tasks as requested



  • Strong written and verbal communication skills with an ability to communicate effectively with all levels across the organization
  • Team oriented and able to build strong relationships with colleagues and other departments
  • Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines
  • Excellent attention to detail and the quality of work product
  • Takes ownership of work and can be relied upon by the team to follow up, follow through and resolve day to day issues through sound reasoning and problem solving skills
  • Proficient in MS Office (Excel, Word, PowerPoint)
  • 3+ years as an administrative assistant in a large corporate environment
  • Proficiency in Concur strongly preferred
  • Bachelor's degree or related work experience
  • This job is performed in a secured bench seating office environment. This role routinely uses standard office equipment such as computers and phones. This position may require the ability to work long hours and some overtime hours.
  • Bilingual English/Japanese reading, writing and speaking skills are required