SMBC Group

  • Administrative Assistant (Bilingual Japanese/English) - Temporary

    Job Locations US-CA-San Mateo
    Posting Date 1 month ago(11/15/2018 11:48 AM)
    Career Category
    Finance & Leasing
    Position ID
    2018-0545
    Corporate Title
    N/A
    Type
    Temp
  • Overview

    Sumitomo Mitsui Finance & Leasing is looking for a temporary Bilingual Administrative Assistant for its office in San Mateo, CA. This position will provide administrative support for the sales staff in the San Mateo office, as well as other regional sales staff by phone and email.

     

    *Please note this is a temporary position, with a six (6) month duration. At the discretion of SMFL Management, the position may be extended or converted to full-time.

    Responsibilities

    Provide administrative support to ensure efficient operation of the San Mateo office. Support Regional Sales managers through a variety of tasks related to the SMFL organization. Daily communication via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

    • Sales support - Copy, scan and save documents in the shared drive as well as upload into various systems. Prepare sales presentation materials and quotation, which requires calculation using the system, update basic credit information in the system, etc.) From time to time, the sales staff may request to enter the data or transactions into the system.
    • Prepare the documentation request and send it to the New York documentation team, extract various reports from the system for sales staff, etc.
    • Process expense reports, arrange business trips for regional sales staff and other clerical work instructed by the New York office.
    • Answering phone calls and other clerical work.

    Qualifications

    Education/Experience

    • Associate or equivalent required, Bachelor's degree preferred
    • 1–3 years of administrative experience

     Skills

    • Excellent Word, Excel and Powerpoint skills
    • Administrative functions - copying, filing, scanning, data entry etc.
    • Strong verbal and written communication skills
    • Ability to multi-task and liaise with regional sales staff and NY staff
    • Must be able to speak, read and write in English and Japanese on a business level.

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